In a digital age, a shredder won’t protect you against many common forms of identity theft. But that doesn’t mean you shouldn’t bother getting one.
When most people think about identity theft, they often still think in terms of physical theft. There’s a classic image of cat burglars rifling through your trash in the dead of night, pulling out bank statements and credit card offers and using them to steal funds or open fraudulent accounts in your name. It’s for this reason that identity theft experts recommend getting a shredder to destroy any sensitive documents before disposing of them.
How Important is a Secure Document Shredding Strategy?
Often, during day-to-day business operations, the focus on effective data and document destruction for privacy, protection, and regulatory reasons is neglected or simply forgotten. This leaves businesses open to having their data lost or stolen, identities and the personal information compromised, and this is not good for business especially when you have clients involved and their identities may land into the wrong hands.
When setting up a document destruction strategy, there are some important factors to consider. You don’t necessarily want to pay an employee to do this full-time, but there is going to have to be a lead that is responsible for making sure your strategy is followed.
So this article will explain the main benefits of shredding company documents and why it’s safe to undertake this exercise
- Document shredding gives company owners and customer’s peace of mind, knowing that their information has been destroyed in the right way.
- The shredding responsibly gives people the option of having the process taken care of by a third party. In some cases, there is no need to buy expensive paper shredders if there is a company that can come to your job site and take care of the process for you.
- Shredding and then recycling paperwork keeps the landfills from accumulating sooner than it should. Paper is one of the most used materials in circulation. Just about every house and company throws out paper on a daily basis. By shredding paper landfills will be around for trash that cannot be recycled for a longer period of time.
- In some cases, shredding of personal information keeps a company compliant with state and federal regulations about how to destroy or handle personal information.
- It gives customers and business owners an unspoken bond of trust knowing that they are looking at the well fare of each other.
- From an environmental standpoint, document shredding protects trees from being used for new paper products.
- Document shredding also provides a safe and clean way of taking care of trash. After all, no one likes having a bunch of papers sitting around the office taking up space.
- The process gives you the joy of knowing that you are doing your part to protect the environment and the personal lives of your customers. Companies that go out of their way to protect their customers will find loyalty and more sales because they are a trusted and established business.
What Should You Shred?
There are specific things that you should not leave laying around or simply toss out with the trash. Some of these documents might be industry specific and covered in State and Federal laws and regulations, others are more common. In any event, they should be covered by a comprehensive shredding plan.
Documents that businesses should consider for shredding are:
- Bank Statements
- Business Plans
- Canceled Checks
- Client Lists
- Financial Statements
- Legal Documents
- Market Research
- Medical Records
- Payroll Records
- Personnel Files
- Proposals and Quotes
- Tax Records
Anna Jones is the author of this article and she has wide knowledge on different kinds of document destruction process. So she tried to help her readers with the benefits and importance of confidential document shredding.